Real Estate

DMS and Digitization Services for Real Estate Sector

It is widely acknowledged that the real estate industry generates a substantial volume of documentation. Real estate firms are burdened with an incessant influx of paperwork, encompassing legal documents, forms, contracts, disclosure agreements, property brochures, and more. Storing these documents in physical format not only incurs significant overhead costs but also presents challenges in efficient retrieval. The cumbersome nature of physical documentation can hinder timely access to crucial documents, potentially affecting client interactions. Furthermore, the sheer volume of paperwork increases the risk of misfiling or losing documents, which can have severe consequences for the company. To effectively manage this vast repository of documents, efficient time management and organization are paramount. The optimal solution lies in digitizing paper files through scanning. This is where digitization and document scanning services specifically tailored for the real estate sector play a pivotal role. The implementation of document scanning services can significantly enhance the productivity and efficiency of employees, while simultaneously reducing the need for excessive office space. By utilizing digitization and document scanning services specifically tailored for the real estate sector, companies can effortlessly maintain and organize their scanned documents, enabling employees to swiftly retrieve essential documents from the digital archive.

However, it is crucial to ensure that documents are meticulously scanned and indexed to prevent them from becoming mere disorganized data. To address this challenge, we deploy highly skilled professionals equipped with cutting-edge industrial scanners capable of producing high-quality images. This ensures that our clients can effortlessly access any information they require from the scanned documents, maximizing the effectiveness of our digitization and document scanning process for the real estate sector.

At Shivam Technology, we specialize in digitization and have demonstrated our expertise in document scanning services. Choosing our digitization and document scanning services for the real estate sector ensures a seamless and efficient workflow. We employ the best OCR and ICR tools to capture all necessary fields with utmost accuracy, delivering exceptional document scanning and digitization services tailored to the real estate industry. By leveraging Shivam Technology's digitization and document scanning services, you can enhance your operational efficiency and optimize your workspace.

Real Estate Sector Digitization and Document Scanning Services

Documents We Scan:

- Sale Deeds

- Possession Letters

- Property Tax Receipts

- NOCs

- Rent Agreements

- House Rental Contracts

- Sublease Agreements

- Lease Agreements

- Completion Certificates

- Encumbrance Certificates

- Tenant Lease Agreements

- Sale Agreements

- Payment Receipts

- Allotment Letters

- Occupancy Certificates

- Lease Contracts

**Scanning Procedure:**

1. **Collection:** We gather all papers, files, and records designated for digitization.

2. **Preparation:** Prior to scanning, we organize and prepare the records, removing any staples, paper clips, or bindings.

3. **Scanning:** We utilize high-quality industrial scanners to capture digital images of the documents.

4. **Conversion:** Scanned documents are converted into industry-standard file formats such as PDF, TIFF, and DWG.

5. **OCR Processing:** Optical character recognition (OCR) technology is employed to enhance the usability and search ability of the digital files.

Our capabilities extend to bulk scanning of real estate documents, enabling efficient electronic document management, virtual archiving, and online tracking.

**Document Scanning and Retrieval**

Our digitization and document scanning services enable the indexing, searching, and retrieval of documents based on specific client-defined criteria. Scanned documents can be indexed by client name, document name, or other relevant parameters.

**Enhanced Efficiency with Searchable PDFs**

Document scanning services for the real estate sector significantly improve overall efficiency. By converting scanned documents into searchable PDFs, employees can quickly locate information by simply entering relevant keywords. This eliminates the need for manual file searches, saving time and increasing productivity.

**Confidentiality and Security Measures**

We recognize the importance of confidentiality and take great care to protect sensitive information. Shivam Technology's digitization and document scanning services employ robust security measures to safeguard your data. Additionally, we offer on-site services to ensure utmost confidentiality and maximize security.

**Benefits of Digitization and Document Scanning for the Real Estate Sector:**

By eliminating the need for manual searches through physical file cabinets, digitized documents can be easily accessed and distributed, enhancing efficiency and productivity. Advanced industrial scanners ensure high-quality image enhancement, further improving the overall quality of the documents. This digitization process significantly reduces retrieval time, from approximately 20 minutes to a mere 20 seconds, enabling faster and more effective access to critical information.